Architectural Photography: Pre-Production Checklist

To ensure a successful and efficient architectural photoshoot by addressing all logistical, creative, and site-specific variables in advance. This checklist outlines the critical items required for client review and action prior to the scheduled shoot date.

Phase 1: Scope of Assignment & Project Definition

This phase establishes the foundational requirements and objectives of the photoshoot.

• Commissioning Parties & Stakeholders:

  • Identify all clients, participants, and decision-makers.

  • Provide primary contact information (email, phone) for all key personnel.

• Image Usage & Licensing:

  • Define the intended use of the photographs (e.g., marketing, website portfolio, award submissions, advertising, publicity).

  • Confirm licensed usage rights for all parties and the photographer's rights for self-promotion.

• Project & Site Review:

  • A preliminary site visit is recommended.

  • Identify any off-site locations required for overview shots and secure necessary access.

• Administrative Requirements:

  • Secure and provide any required Certificates of Insurance (COI) for the property owner, tenants, or developers.

  • Arrange for any necessary security clearance or union notifications.

• Timeline & Deliverables:

  • Establish firm dates for competitions or publication deadlines.

  • Define the delivery schedule for preliminary views and final digital files.

Phase 2: Photoshoot Scheduling & Logistics

This phase details the specific timeline and elements of the shoot day.

• Shot List Development:

  • A finalized shot list is required, outlining the total number of images and prioritizing key views.

  • Consult floor plans and consider the building's orientation relative to the sun's path.

• Seasonal & Environmental Factors:

  • Account for the time of year and its impact on landscaping (e.g., foliage, snow).

  • Identify potential disruptions (e.g., local events, traffic patterns, deliveries).

• Personnel & Styling:

  • Determine if models or personnel are required.

  • Approve appropriate attire and secure signed model releases.

  • Confirm all styling and props will be on-site.

• Contingency Planning:

  • Establish a firm rain date and cancellation/postponement policy.

Phase 3: Site Readiness & Preparation

This phase ensures the location is in optimal condition for photography.

• Site Access & Communication:

  • Notify building management of the shoot date, crew size, and schedule.

  • Provide contact information for all on-site personnel (e.g., site manager, security).

• Construction & Condition:

  • Confirm that all construction work is complete and that any related signage, scaffolding, or refuse containers have been removed.

• Interior Preparation:

  • Ensure all spaces are clean, with furniture and artwork installed.

  • Verify that windows are clean (inside and out), shades/blinds are functional, and workspaces are orderly.

  • For scenes involving technology, ensure monitors can be turned on and that any necessary graphics are prepared for display.

• Exterior Preparation:

  • Verify that all landscaping and gardens are in pristine condition (e.g., lawns mowed, fountains operational).

• Lighting Systems:

  • Test all interior and exterior light fixtures to ensure full functionality.

  • Confirm that all bulbs are operational and consistent in color temperature within any given area.

By completing this checklist, we can ensure that all resources are aligned for a productive and successful photoshoot, resulting in the highest quality architectural images.